Privacy Policy/Your Privacy Rights

Effective June 15, 2022

This Privacy Policy governs the manner in which the National Federation of State High School Associations (“NFHS”), an Illinois not-for-profit corporation, collects, uses, maintains and discloses information collected from users (each, a “User”) of its www.nfhs.org and www.nfhslearn.com websites and any derivative or affiliated websites on which this Privacy Policy is posted (collectively, the “Site”). NFHS reserves the right, at its discretion, to change, modify, add or remove portions of this Privacy Policy at any time by posting such changes to this page. You understand that you have the affirmative obligation to check this Privacy Policy periodically for changes, and you hereby agree to periodically review this Privacy Policy for such changes. The continued use of the Site following the posting of changes to this Privacy Policy constitutes an acceptance of those changes.

IMPORTANT – THIS IS A LEGAL AGREEMENT BETWEEN YOU AND NFHS. BY USING OR OTHERWISE ACCESSING THE SITE, CREATING, REGISTERING OR ACCESSING AN ACCOUNT, POSTING OR DOWNLOADING CONTENT OR ANY OTHER INFORMATION TO OR FROM THE SITE OR MANIFESTING YOUR ASSENT TO THIS PRIVACY POLICY IN ANY OTHER MANNER, YOU HEREBY UNEQUIVOCALLY AND EXPRESSLY AGREE TO, AND SHALL BE SUBJECT TO, THIS PRIVACY POLICY.  IF YOU DO NOT UNEQUIVOCALLY AGREE TO THIS PRIVACY POLICY, YOU MAY NOT USE OR OTHERWISE ACCESS THE SITE, CREATE, REGISTER OR ACCESS AN ACCOUNT OR POST OR DOWNLOAD CONTENT OR ANY OTHER INFORMATION TO OR FROM THE SITE.

Privacy

NFHS is committed to safeguarding the information Users entrust to NFHS and believes that every User should know how it utilizes the information collected from Users. Please note that the Site may contain links to other websites. These linked sites may not be operated or controlled by NFHS. NFHS is not responsible for the privacy practices of these or any other websites, and you access these websites entirely at your own risk. NFHS recommends that you review the privacy practices of any other websites that you choose to visit.

NFHS is based, and this Site is hosted, in the United States of America. If User is from the European Union or other regions of the world with laws governing data collection and use that may differ from U.S. law and User is visiting, accessing or otherwise using the Site, please note that any personally identifiable information that User provides to NFHS will be transferred to the United States. Any such personally identifiable information provided will be processed and stored in the United States by NFHS or a service provider acting on its behalf. By providing personally identifiable information to NFHS, User hereby specifically and expressly consents to such transfer and processing and the uses and disclosures set forth herein.

The Information NFHS Collects

NFHS may collect the following data:

We may also collect non-personal or other information we receive through your use of our Site, whether you are just visiting or have an account with NFHS for use of Services, voluntarily complete a customer or vendor survey or provide feedback on any of our message boards or via email or ask a question or for any other reasons. We may collect information from publicly available sources such as social media and other websites accessible without login.

Our Site’s registration form requires users to give us personal contact and business information, unique identifiers, and financial information. Demographic information may sometimes be collected to supplement the information we collect from you; however, the demographic fields are optional, and you can delete this information by contacting us (see below).

If a User communicates with NFHS by email or otherwise, posts messages to any forums, completes online forms, surveys or entries or otherwise interacts with or uses the features on the Site, any information provided in such communications may be collected by NFHS. NFHS may also collect information about how Users use the Site, for example, by tracking the number of unique views received by the pages of the Site, or the domains and IP addresses from which Users originate. While not all of the information that NFHS collects from Users is personally identifiable, it may be associated with personally identifiable information that Users provide NFHS through the Site or otherwise.

Cookies and Other Information Collected by Automated Means. Your IP address is used to help identify you and your shopping cart and to gather broad demographic information. This Site uses cookies, tracking pixels, and related technologies. Cookies are small data files that are served by our platform and stored on your device. Our Site uses cookies dropped by third parties or us for a variety of purposes, including to operate and personalize the Site. Also, cookies may be used to track how you use the site to target ads served to you on other websites. Cookies do not personally identify you; they merely recognize your computer. By using our Site and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy. You may opt-out by visiting these websites:

• DAA opt-out site at www.aboutads.info
• NAI opt-out site at www.networkadvertising.org/choices
• EDAA opt out site at www.youronlinechoices.eu

Events/Courses. NFHS may collect personal, business, marketing, and other types of information (as defined above) when you attend an NFHS event or course, including but not limited to, as a speaker, participant, attendee, volunteer, or sponsor.

Other Forms of Communication and Information Collected. In the course of communications, NFHS may collect contact information from you (including by phone, email, chat, in person, via social media, the Site or otherwise) in order to provide our Services. Our Site uses an order form for customers to request information, products, and services. We collect visitors’ contact information (like their email address) and financial information (like their account or credit card numbers). Contact information from the order form is used to send orders to our customers. The customer’s contact information is used to get in touch with the customer when necessary. Users may opt-out of receiving future mailings; see the choice/opt-out section below. Financial information that is collected is used to bill the user for products and services. Our online surveys ask visitors for contact information (like their email address) and financial information (like their account or credit card numbers). We use contact data from our surveys to send the user information about NFHS. Users may opt-out of receiving future mailings; see the choice/opt-out section below. Financial information that is collected from our users is used to bill the user for products and services.

Additional Information about Collection Methods. A few of the methods and/or avenues that may be used to collect non-personal information include, without limitation, the following (and subsequent technology and methods hereafter developed):

            Cookies. Like most web sites, the Site uses cookies and web log files to track site usage.  A cookie is a tiny data file that resides on your computer that allows NFHS to recognize you as a User when you return to the Site using the same computer and web browser. Like the information you enter during account registration, cookie and log file data is used to customize your experience on the Site. Cookies typically work by assigning a number to the user that has no meaning outside of the assigning website. Cookies themselves do not typically contain any personally identifiable information. One type of cookie, known as a “persistent” cookie, is set once you have logged in to your Site account. The next time you visit our Site, the persistent cookie will allow us to recognize you as an existing User so you will not need to log in before using the Site. In order to access or change any of your private information, you must log in with your password even if your computer contains your persistent cookie. Additionally, if you log out of the Site you will need to re-enter your password the next time you visit in order to log in to your account.  Another type of cookie, called a “session” cookie, is used to identify a particular visit to the Site.  Session cookies expire after a short time or when you close your web browser. If you do not want information to be collected through the use of cookies, your browser allows you to deny or accept the use of cookies. You can choose to disable cookies or allow your browser to notify you when a cookie is being sent, however this may prevent you from utilizing certain features of the Site.  Cookie technology helps us deliver content tailored to a visitor’s interests, and allows us to make ordering products, viewing NFHS programming, and offering other functions at our sites easier for our visitors. Sites that offer online shopping use cookies to remember and process the items in your shopping cart, for example. Where appropriate under our disclosed practices and policies, we may associate personal information with a cookie file in such instances. We may allow third parties to use cookies and to advertise on our websites. In general, we may not control the cookies used by third parties. There are free programs you can download which would allow you to set your preferences and block the vast majority of third-party cookies across the Internet.

 Different types of cookies used by us: 

• Strictly Necessary cookies let you move around the website and use essential features. These cookies don't gather any information about you that could be used for marketing or remembering where you've been on the Internet.
• Performance cookies collect information about how you use our website, e.g., which pages you visit, and if you experience any errors. These cookies don't collect any information that could identify you – all the information collected is anonymous and is only used to help us improve how our website works, understand what interests our users, and measure how effective our advertising is.
• Functionality cookies are used to provide services or to remember settings to improve your visit.
• Targeting cookies are linked to services provided by third parties, such as 'Like' buttons and 'Share' buttons. The third party provides these services in return for recognizing that you have visited our website.

IP Addresses. Due to the communications standards on the Internet, NFHS automatically receives the uniform resource locator (URL) of the web site from which you came and the web site to which you proceed once you leave the Site.  NFHS also receives the IP address of your computer (or the proxy server you use to access the World Wide Web), your computer operating system and type of web browser you are using, as well as the name of your Internet service provider (ISP).  This information is used to analyze overall trends to help us improve the Site.  The linkage between your IP address and your personally identifiable information is shared with third parties in accordance with this Privacy Policy.

 Web Beacons and Ad Networks. Some of our Web pages and e-mail updates may contain electronic images called Web beacons, sometimes known as one pixel GIFs, clear GIFs or pixel tags. On sites, these allow us to count visitors who have viewed our pages. In promotional e-mail messages/newsletters, they allow us to count how many subscribers have read them. Web beacons allow us to develop statistical information about the activities and features that most interest our consumers for the purpose of providing more personalized content. They are not used to access your personal information without your consent.  NFHS may allow other companies, called ad networks, to serve advertisements to Users via the Site. Ad networks include third party ad servers, ad agencies, ad technology vendors and research firms. NFHS may “target” some ads to Users that fit a certain general profile. To deliver these ads properly, the Site may include a file, called a web beacon, from these ad networks within pages served by the Site or implement other monitoring technologies so the networks may provide anonymous, aggregated auditing, research and reporting for advertisers as well as to target ads to you while you visit other web sites. These general targets may also be used by ad networks to display targeted ads on other web sites as a substitute for random, irrelevant ads. In addition, the Site may use the technology of ad networks to serve ads only when you visit this Site. Ad networks may use non-personal information, such as your state or zip code, in order to provide advertisements about goods and services that may be of particular interest to you while you visit this Site. Because your web browser must request these advertisements and web beacons from the ad network’s servers, these companies can view, edit or set their own cookies, just as if you had requested a web page from their site.

If you don't want cookies, you can set your computer to warn you each time a cookie is being sent or turn off all cookies through your browser (e.g., Internet Explorer or Firefox). Check your browser HELP menu to learn the correct way to change or update your cookies. Alternatively, you may wish to visit https://www.allaboutcookies.org/cookies/ which contains comprehensive information on how to do this on a wide variety of browsers. You will also find details on how to delete cookies from your computer as well as more general information about cookies. For information on how to do this on the browser of your mobile phone you will need to refer to your handset manual. Please be aware that restricting cookies may impact the functionality of NFHS websites.

We do not support “Do Not Track” browser settings and do not currently participate in any Do Not Track frameworks that would allow us to respond to signals or other mechanisms from you regarding the collection of your personal information.

How We Use and Share Your Information

NFHS may use personally identifiable information collected through the Site for the specific purposes for which the information was collected, to contact Users regarding products and services offered by NFHS and other related companies and its trusted affiliates, independent contractors and business partners, and otherwise to enhance Users’ experience with NFHS and such affiliates, independent contractors and business partners. NFHS may also use information collected through the Site for research regarding the effectiveness of the Site and the business planning, marketing, advertising and sales efforts of NFHS and other related companies, its trusted affiliates, independent contractors and business partners.

We may share your personal information with third parties under the following circumstances or as otherwise described in this Privacy Policy:

Business Partners/Affiliates. We may share your personal information, business information, and additional information with NFHS member institutions, other related companies, trusted affiliates, independent contractors and business partners.

Service Providers. We may share your personal information with third party companies and individuals that provide services on our behalf to help us operate the Services (such as customer support, email delivery, hosting, marketing, and database management services).

Events/Courses. We may provide your personal information, business information, affiliations, and city locations on a list of attendees’ programs, course lists, or course certification lists. You may choose to share additional details via virtual or in person. In addition, NFHS events, courses, and programming may be recorded and published in their entirety via NFHS’ member-only or publicly accessible video library and may use a highlight reel of the event for promotional use via NFHS emails, websites, virtual/in-person NFHS programs, NFHS publications, and in other promotional materials.

Compliance and Legal Process. We may disclose contact information and/or information about you as we believe necessary or appropriate to comply with NFHS rules, NFHS member institution rules and requirements, applicable laws, lawful requests such as a subpoena or other legal process, or as we believe appropriate to (a) investigate or prevent illegal activities or at the request of law enforcement or governmental agencies or in response to subpoenas, court orders or other legal process, or to establish, protect or exercise NFHS’ legal or other rights or to defend against a legal claim or as otherwise required by law; (b) protect our, your, or others’ rights, privacy, safety, or property; (c) in order to protect the rights, property or safety of a User or any other person; or (d) enforce the terms and conditions that govern the Services.  NFHS may also disclose aggregate, anonymous data based on information collected from Users to third parties and potential partners. Finally, NFHS may disclose or transfer personally identifiable information collected from Users in connection with or in contemplation of a sale of its assets or business or a merger, consolidation or other reorganization of its business.

How We Protect Your Personal Information

The security of your personal information is of the utmost importance to us. While we cannot guarantee absolute security, we will always use our best efforts to safeguard your personal information. We implement a number of administrative, technical, and physical measures to protect your personal data, taking into account the nature of the personal data and the processing and security risks.

Information about Users that is maintained on NFHS’ systems is protected using industry standard security measures. However, no security measures are perfect or impenetrable, and NFHS cannot guarantee that the information submitted to, maintained on or transmitted from its systems will be completely secure. NFHS is not responsible for the circumvention of any privacy settings or security measures relating to the Site by any Users or third parties.

If You Are Located in the EU Or UK, You May Have Certain Rights

We have summarized certain rights that you may have under data protection laws and regulations if you are located in the EU or UK. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights. Your principal rights under data protection law are:

• The right to access;
• The right to rectification;
• The right to erasure;
• The right to restrict processing;
• The right to object to processing;
• The right to data portability;
• The right to object and automated individual decision-making, including profiling;
• The right to complain to a supervisory authority; and
• The right to withdraw consent.

To exercise these rights, you may contact us using the contact information at the end of this Privacy Policy.

YOUR CALIFORNIA PRIVACY RIGHTS

California Civil Code Section 1798.83 permits users who are California residents to request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes. To make such a request, please contact us using the contact information provided below and put “California Consumer Data Request” in the subject line of your request.

California law affords residents of California certain additional rights:

(a) The right to know, through a general privacy policy and with more specifics available upon request, what personal information a business has collected about them in the preceding 12 months, what it is being used for, whether it is being disclosed or sold, and to whom it is being disclosed or sold;

(b) The right to “opt out” of processing or allowing a business to sell their personal information to third parties (or, for consumers who are under 16 years old, the right not to have their personal information sold absent their, or their parent’s, opt-in);

(c) The right to have a business delete their personal information, with certain exceptions as provided by law; and

(d) The right to non-discrimination to receive equal service and pricing from a business, even after exercising your rights.

California consumers can make a request related to the above noted rights by contacting the NFHS at https://www.nfhs.org/who-we-are/contactus. Note that there are restrictions regarding the number of times you can exercise these rights. You may designate an authorized agent to make a request on your behalf. Such authorized agent must be registered with the California Secretary of State. We may deny a request from an agent that does not submit proof that they have been authorized by you to act on your behalf.

How Long Do We Retain Your Data 

We will retain your personal information for the period necessary to fulfill the purposes for which your personal information has been collected as outlined in this Privacy Policy unless a longer retention period is required by law.

Children’s Information

In compliance with the Children’s Online Privacy Protection Act, we will not knowingly collect or solicit personal information from anyone under the age of 13. If you are under 13, please do not attempt to register for any of the Services we offer, use any of our Site’s interactive or public comment features, or provide any information about yourself to us. If we learn we have collected or received information from a child under 13, we will delete that information as quickly as possible. If you believe that a child under 13 may have provided us personal information, please contact us at https://www.nfhs.org/who-we-are/contactus. Those under the age of 18 are not eligible for NFHS Services without express authorization.

Choice/Opt-Out. Please use one of the following methods to request that we remove your personal information from our database, to stop receiving communications from NFHS, to no longer receive our Service, or to request that we not share your personal information with third parties:

1. https://www.nfhs.org/who-we-are/contactus
2. Call the following telephone number: 317-972-6900
3. Emails contain links to unsubscribe from marketing and news information, if desired

Correcting, Updating, Accessing or Removing personal information

If you have any questions about this Privacy Policy, the practices of this Site, or your dealings with this Site, you can:

1. https://www.nfhs.org/who-we-are/contactus
2. Call the following telephone number: 317-972-6900

If a User’s personally identifiable information changes, or if a User no longer desires to receive non-account specific information from NFHS, NFHS will endeavor to provide a way to correct, update and/or remove that User’s previously-provided personal data. This can be done by emailing a request to NFHS via the NFHS Contact Us page. Additionally, you may request access to the personally identifiable information as collected by NFHS by sending a request to NFHS as set forth above. Please note that in certain circumstances, NFHS may not be able to completely remove a User’s information from its systems. For example, NFHS may retain a User’s personal information for legitimate business purposes, if it may be necessary to prevent fraud or future abuse, for account recovery purposes, if required by law or as retained in NFHS data backup systems or cached or archived pages. All retained personally identifiable information will continue to be subject to the terms of the Privacy Policy to which the User has previously agreed.